Attendee Reference Guide 2025

ATTENDEE REFERENCE GUIDE

The Attendee Reference Guide is your go-to resource for making the most of the Annual Conference & Expo in Nashville.

CONFERENCE ACCESSIBILITY RESOURCES | RESERVED CLM SEATING | HOSPITALITY HUB | HOURS

CONFERENCE ACCESSIBILITY RESOURCES

ALA strives to foster accessible spaces during the 2025 Annual Conference & Expo.

The following is an outline of considerations that are part of our conference planning process. If you have additional needs not covered below, please reach out to us at alaevents@alanet.org and we will work to accommodate you.

AUDITORY

All conference sessions will have live captioning. A link to access the closed-captioning is listed below each session description within the app. Additional listening devices are available, if requested in advance. Please see a member of the conference staff at the registration desk.

Speakers will use microphones for all sessions.

MOBILITY

The Music City Center follows all ADA laws for accessibility. All meeting and event spaces are accessible to wheelchair and scooter users. Servers will be available to assist at buffet meals. There will be seats reserved at tables to accommodate wheelchairs. Elevators are clearly marked throughout the venue.

VISUAL

The conference schedule and information are available on the conference app or website, which is accessible on mobile devices and desktop/laptop computers.

Reserved seats will be at the front of the room for people who need unobstructed views of the speakers or slides.

DIETARY RESTRICTIONS

We ask that you provide us with all dietary restrictions during the registration process. If you were not able to do so, please visit the registration desk as soon as possible. All food buffets will have visible signage to highlight possible common food allergens.

ADDITIONAL SPACES

Attendees will have access to a nursing lounge and lactation room, as well as a Quiet Room available for the duration of the event. For more information about these spaces, please inquire at the Registration Desk.

HOTEL ACCESSIBILITY INFORMATION

For more information about the physical features of the accessible rooms, common areas or special services relating to a specific disability please call MCC ADA Coordinator: +1–615–401–1450

ELEVATORS

Elevators, ADA entry doors, and parking equipment utilize touchless technology for hands-free access.

WHEELCHAIR RENTAL

Please visit https://www.cloudofgoods.com/nashville-tn for a list of wheelchair and scooter rentals that will deliver to the Omni & Westin hotels. Automated doors for wheelchair accessibility are located at the entrances to the Music City Center along Rep. John Lewis Way (5th Avenue), 6th Avenue, and 8th Avenue. MCC staff can assist with information regarding wheelchair use.

RESERVED CLM SEATING

Reserved seating is available for attendees with their CLM toward the front of the general session room during Monday’s welcome, opening remarks and keynote presentation.

HOSPITALITY HUB

If you have your CLM, are an ALA volunteer or are an international attendee, you’re welcome to use the Hospitality Hub with drinks and snacks available. Use it to catch up on emails, to take a break from the hustle and bustle or as a meeting point.

Drop in during the following hours:

Monday, May 19: 10 a.m.–5 p.m.

Tuesday, May 20: 10 a.m.–5 p.m.

Wednesday, May 21: 10 a.m.–3:30 p.m.

HOURS

EXHIBIT HALL HOURS

Monday, May 19: 10 a.m.–5 p.m.

Tuesday, May 20: 10:30 a.m.–6:30 p.m.

Wednesday, May 21: 8 a.m.–1:30 p.m.

ON-SITE REGISTRATION HOURS

Saturday, May 17: Noon–5 p.m.

Sunday, May 18: 7:30 a.m.–9 p.m.

Monday, May 19: 7:30 a.m.–9 p.m.

Tuesday, May 20: 7:30 a.m.–5 p.m.

Wednesday, May 21: 8 a.m.–6:30 p.m.